B2BTrade Retailer PO automation by EasySales
EasySales B2BTrade reads your Excel and PDF purchase orders from Lotus's, AEON, Econsave, Mydin, 7-Eleven, Guardian and other retailers, and creates the sales orders in AutoCount, SQL Account, SAP, NetSuite or the other accounting and ERP systems below. No more retyping.
Serba Wangi, a Malaysian rice supplier processing 60+ retailer POs a week, cut manual PO processing time by about 90%.
| Item | Outlet | Qty |
|---|---|---|
| Jasmine rice 5kg | Kajang 014 | 120 |
| Basmati rice 10kg | Kajang 014 | 48 |
| Jasmine rice 5kg | Seremban 022 | 96 |
| Glutinous rice 2kg | Seremban 022 | 60 |
A quick look at EasySales B2BTrade: from the retailer's PO file to an order ready in your accounting system.
Hypermarkets, supermarkets, convenience stores and pharmacies. If you supply any of them, we already know their PO format.
Supplying a retailer that isn't here? Send us their PO and we'll check it.
Retailer names and logos are trademarks of their owners and show the PO formats B2BTrade can read. They don't imply any partnership or endorsement.
If you supply supermarkets and hypermarkets, you know the routine. A PO arrives as Excel or PDF. Your admin opens it, checks every item, quantity and outlet, then types it all into the accounting system. Then the next PO. And the next.
Your admin spends the day retyping data the retailer already typed.
One wrong item code or quantity means short delivery, rejected goods or a chargeback.
More outlets and more retailers mean more POs, and you have to hire more admin to keep up.
These are the purchase orders your admin opens every day: PDFs, CSV downloads from retailer portals, and EDI files. Every retailer lays them out differently. B2BTrade reads them all.
52 POsin a single PDF from one hypermarket chain
8 storesin one Mydin CSV download, each its own PO
48 ea [2 ctn]units and cartons mixed on the same line
| No | Item Code | EAN Code | Item Description | Order Qty (Unit) | Unit Cost | Total |
|---|---|---|---|---|---|---|
| 1 | 2019XX | 9550000010011 | Cup Porridge Chicken 32g | 24 | 2.53 | 60.72 |
| 2 | 2019XX | 9550000010028 | Cup Porridge Seafood 32g | 24 | 2.53 | 60.72 |
| Item Description | Size | UOM | Supplier Item No | Item Barcode | Order Qty | Unit Price | Amount |
|---|---|---|---|---|---|---|---|
| Deo Spray Fresh 150ml | 12.00 | CARTON | 07XXXX | 9550000020010 | 1.00 | 178.44 | 178.44 |
| Roll-On Fresh 50ml | 24.00 | CARTON | 07XXXX | 9550000020027 | 1.00 | 259.72 | 259.72 |
| A | B | C | D | E | F | G | |
|---|---|---|---|---|---|---|---|
| 1 | PO Number | Store Code | SKU No. | SKU Description | UOM | QTY | NP |
| 2 | 4511XXXXXX | 5532 | 1510XXXX | Jasmine Rice 5KG | EA | 5.00 | 45.00 |
| 3 | 4511XXXXXX | 5532 | 1001XXXX | Rice Vermicelli 350G | CAR | 5.00 | 31.00 |
| 4 | 4511XXXXXX | 1019 | 1001XXXX | Local Rice 5% 10KG | EA | 190.00 | 25.50 |
| 5 | 4511XXXXXX | 1019 | 1501XXXX | Basmathi 1121 2KG | EA | 10.00 | 20.00 |
| No | Itemcode / Barcode | Description | Packsize /ctn qty | Unit Price | Quantity | Total Amount |
|---|---|---|---|---|---|---|
| 1 | 1910XX 9550000030019 | Cream of Chicken Soup 300G | 1/24 | 5.3900 | 48 ea [2 ctn] | 258.72 |
| 2 | 1015XX 9550000030026 | Mushroom Soup 300G*3 | 1/8 | 14.0100 | 40 pack [5 ctn] | 560.40 |
H,10004,SEMENYIH,6125XXXXXX,21/04/2025,SUPP01,YOUR COMPANY SDN BHD,28/04/2025 D,1,120100062,UNIT,5 KG,9.55E+12,THAI WHITE RICE 5KG,1,10,10,18.5,185 D,2,120100052,UNIT,5 KG,9.55E+12,SUPER IMPORT 5% 5KG,1,10,10,18,180 D,3,120100053,UNIT,10 KG,9.55E+12,SUPER IMPORT 5% 10KG,1,50,50,34,1700 H,10005,BANTING,6125XXXXXX,21/04/2025,SUPP01,YOUR COMPANY SDN BHD,28/04/2025 D,1,120000073,UNIT,10 KG,9.55E+12,LOCAL RICE 10KG,1,150,150,25.5,3825
| No. | SKU Code | Description | Factor | UOM | QTY | Price | Disc% | Net Price |
|---|---|---|---|---|---|---|---|---|
| 1 | 9550000040018 | Tea 3in1 10x12G | 1.00 | ECH | 36.00 | 5.65 | 0.00 | 203.40 |
| 2 | 9550000040025 | Tea Dust 1.8KG | 1.00 | ECH | 5.00 | 42.50 | 0.00 | 212.50 |
Suppliers often collect retailer POs from portals like these. B2BTrade reads the files you download from them.
PO examples are redrawn from real retailer POs with sample data. Company names, PO numbers and prices are for illustration. Portal names and logos belong to their owners.
Choose the retailer template, such as Lotus's or AEON, and drop in the file your retailer already sends.
Retailer item codes, outlets and quantities are matched to your own item and customer codes.
The order syncs straight into your accounting system.
A quick check instead of manual key-in.
B2BTrade is part of the EasySales platform by EasyTech.
Every retailer uses its own item codes, outlet codes and units. B2BTrade handles that, so your sales orders come out right.
Retailer barcodes and SKUs are matched to your own item codes in the accounting system.
Deliver to each branch while invoicing the retailer's HQ account, or bill each outlet separately.
Retailer orders 5 cartons, your sales order shows 25 pieces. Conversion is set once per item.
A new outlet or product that isn't set up yet is shown with its exact line number, so your admin fixes it in minutes.
Food and consumer brands that already run their sales on EasySales.
Customer names and logos belong to their owners.
Using a different system? Send us your PO and tell us which one. We'll tell you honestly if it fits.
A Malaysia Digital (MD) status company. EasyTech International Sdn Bhd is officially certified with Malaysia Digital status by MDEC, and builds EasySales for Malaysian distributors and FMCG companies.
Handling POs from multiple supermarket and hypermarket chains.
With products listed at Lotus's, AEON, Econsave, Mydin, Giant and others.
Selling direct to modern trade.
If your admin team keys in retailer POs every day, this page is for you.
No commitment, no long demo to sit through. Share one real PO from any retailer, and we'll show you:
Our team will WhatsApp you shortly. If you haven't sent your sample PO yet, you can send it to us on WhatsApp.
Send my PO on WhatsAppIt's software, such as EasySales B2BTrade, that reads the purchase orders retailers send you, as Excel or PDF files, and creates sales orders in your accounting system automatically, so your admin doesn't have to key them in.
We use a template for each retailer's PO format. Templates are already built for Lotus's, AEON, AEON BiG, Econsave, Mydin, 99 Speedmart, Giant, Hero Market, Jaya Grocer, Village Grocer, TF Value-Mart, Billion, NSK Trade City, Parkson, SOGO, 7-Eleven, FamilyMart, KK Mart, CU, Guardian, Caring Pharmacy and Manjaku. Supplying someone else? Send us a sample PO and we'll check it.
Yes, both.
AutoCount, SQL Account, QNE, SAP Business One, SAP ERP, Oracle NetSuite, Microsoft Dynamics NAV, Microsoft Dynamics GP, Sage 300, Sage X3, OBM Software and Master Accounting. If you use another system, send us your details and we'll check.
Yes, a quick review. The difference is reviewing instead of retyping every line.
It depends on your PO volume. Serba Wangi, a Malaysian rice supplier handling 60+ retailer POs a week reduced manual PO processing time by about 90%.
Pricing depends on how many retailer PO formats you need. Send us a sample PO and we'll give you a clear quote after the assessment.
Send us 1 sample PO through the form or WhatsApp. We'll show you how B2BTrade handles it.
EasyTech International Sdn Bhd is a Malaysian software company with Malaysia Digital (MD) status by MDEC. We build EasySales for distributors and FMCG companies: sales force automation, van sales, delivery, merchandising, DMS and B2BTrade retailer PO automation.
Send us one. We'll show you what that work looks like with B2BTrade.
B2BTrade by EasyTech International Sdn Bhd